Fleets | eziKey Australia

At eziKey, we understand the unique requirements that come with managing a fleet of vehicles. Whether you have a modest sized fleet, or if your fleet comprises of perhaps hundreds or even thousands of vehicles, we can help you.

Our robust, scalable key management solution can help to simplify and manage key movement and tracking, saving you time and money instantly. We combine the security of a industry-standard key safe and the latest technology to streamline tracking individual keys and vehicles at any given time.

Stephen Simmons
Transport Manager | Department of Health and Human Services, Tasmania

"The key boxes have been great for our business as they provide extended security of the vehicle keys and also allowed us to reduce our vehicle fleet due to the sharing arrangement the key box affords us."

"As our business is a 24 hour operation the key box has allowed us to have cars available 24 hours a day via the key box which in turn has freed up our Security staff to concentrate on their normal duties rather than handing out keys."

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VISIBILITY OF VEHICLES

Every time a car key is removed or replaced from the eziKey Vault, the transaction is logged by eziKey and can be viewed through our eziKey Management Tool. You can access a range of reports about vehicle key movements including the person accessing the key, the time and date of removal and replacement, and the location of removal and replacement (if you have multiple business sites or locations).

The reason we can be so accurate with our reporting is due to the unique User Accounts that each user is assigned to access vehicle keys.

UNIQUE USER ACCOUNTS

eziKey uses the latest security technology to ensure only authorised users are accessing your keys.

Every authorised user in your business is set up with their own unique User Account. This comprises of a username, a password, fingerprint recognition, a Drivers Licence scan (in case a driver needs identifying for infringements), and user role access - to limit user functionality if necessary.

This will assist your business with staff efficiency on quick access to keys, but also ensuring you know exactly who is accessing each key and at what time. You will no longer have trouble finding the keys to vehicles or tracking fleet vehicle loans - remember, a fingerprint is totally unique!

ELIMINATE UNNECESSARY COSTS

Replacing lost keys for your vehicles can be expensive. By creating an audit trail for all users of your smart key tracking solution, you are able to monitor key usage and reduce the chance of lost keys.

eziKey’s traceability is also incredibly useful for eliminating unexpected costs that may arise, such as speeding and parking fines. As you may be aware, where a fine is issued to a company three times without being nominated to an individual, the cost could increase to $17,000 depending on your State. eziKey enables you to track who had the vehicle at the specific time of the infringement, making it easier to nominate and foster greater accountability throughout your organisation.

Damage on a vehicle also becomes easy to allocate to a driver, as the traceability of eziKey reduces the 'fingerpointing' of multiple drivers who drive one vehicle.

KEY SECURITY

Ensure the keys to all of the vehicles in your fleet are secured from any key or vehicle theft.

eziKey's 71 Key Vault is built using the same industry standards as the leaders in Key Safes, providing the strength required to keep the keys secure from unauthorised key users. As such, our 71 Key Vault is an Allianz Insurance Approved Key Safe. If you insure your vehicle inventory through Allianz, you will have the full support of your insurer and you may also be eligible for a reduction in your insurance premium.

AUTOMATED VEHICLE LOAN FORMS

If you own a fleet of vehicles that can be driven by infrequent users (for example, rental fleets or loan cars), you can use eziKey's built-in Drivers Licence Scanner to automatically generate a custom built Vehicle Loan Form.

If you are loaning a vehicle from your fleet to someone who isn't an eziKey Authorised User, eziKey's Licence Scanner can take a front and back photograph of their licence, store the details of the driver as well as the vehicle that you are loaning them (from the eziKey fob) and print out a custom Loan Form with your business branding and unique loan agreement terms.

STATE OF THE ART TECH

eziKey utilises state of the art technology such as biometric fingerprint readers, HD license scanning cameras, touchscreen monitors as well as an intelligent key board inside the vault. This is all engineered and uniquely designed by eziKey to combine innovative technology and security together.

ASSET VISIBILITY

eziKey provides businesses with live reporting on asset location, individual user ID and timeline of key allocation via the eziKey Management Tool. If your assets are mobile, eziKey will change the location of the asset if the key is recorded in a different vault. This ensures accurate reporting on all stock allocation and reconciliation.

REDUCE ADMINISTRATION COSTS & INCREASE STAFF EFFICIENCY

Reduce the costs associated with your administrative process of asset management by having visibility of your assets live. On top of this, all staff members that use eziKey will save time in finding keys and recording their key movements.

SAVE MONEY ON LOST KEY REPLACEMENT

Usage of eziKey offers an audit trail for all users of company assets. Anyone with access to a key is recorded through their usage of eziKey, which is then logged and available for reviewing. Keys can then be found using the audit trail, minimising risk of replacing costly keys.

TRACK KEY USERS

The eziKey system provides instant reporting on key movement and gives clear visibility on who is using the keys. In the instance of vehicle movement, this is ideal for identifying custodians of vehicles for allocation of infringements or insurance purposes. All drivers licence information is stored in the eziKey system for future reference.

FULL REPORTING & ACCOUNTABILITY

Every key movement within your eziKey vault is tracked for reporting and accountability purposes. The system records usage via the authorised user’s fingerprint or PIN code. Members of your Management Team or other relevant team members can then use eziKey’s Management Tool to report on asset movement or usage as required.

NATIONWIDE SERVICE & SUPPORT

eziKey is available for support to our customers, either remotely via internet or phone call, or even on-site. Our eziKey team members who provide support are also the same team members who build the eziKey product. They are knowledgable and often will be the same point of contact throughout your eziKey journey. All service vehicles carry an extensive inventory of spare parts to facilitate the most cost effective means of repair.

HARDWARE & SOFTWARE SPECIFICATIONS

The eziKey hardware is made up of “Control Units” and “Key Vaults”. Each Vault has the capacity of 71 keys, and 1 Control Unit can connect to multiple Vaults at a time. LAN serial server devices are not required for eziKey to operate across a multitude of locations, as all systems are Ethernet / IP based which enables us to integrate them into any operating system without the need for additional servers.

FLEET

Fleet Management